8. Reorganisation

At the 7 Mar 2017 meeting the members, accepting that the club cannot continue in its current form, decided to ask the members

  • Do you want the club to disband?
  • If NO, we will need a board to continue. Would you be willing to assume a position on the new board?

Here's an additional question from Joe:

  • If you want the club continue, in what form/goal of the club are you prepared to be a member?

If you're not going to be at the Apr club meeting and wish to be heard on the matter, or if you are going to the Apr meeting and would like your thoughts or further questions registered here, please e-mail your replies to the contact info e-mail address.

This section is to hold ideas about the future of CNCMC. You can e-mail your suggestions to the contact info e-mail address. Please let me know if you want your suggestion posted anonymously. I will not include your e-mail address in the posting.

Please

If you want the club to give money, here is a template.

  • name and address and website of organization
  • contact person who will be responsible for our donation, contact info
  • what the organization does
  • specifically how our funds might be used
  • how much would be a reasonable donation
  • if any public recognition would be given, and what type

The board's discussions so far assume that the club will divest itself of its remaining rocks and minerals. The suggested method is to do this in two stages; a sale at Seymour and then donating the remaining material to the Tar Heel Gem and Mineral Club.

The two types of proposals so far are

8.1. Disband

The club would donate its assets to suitable organisations and then legally deregister itself. The club's webpage would cease to exist.

Suggested donees so far are

  • Seymour Center
  • Durham Museum of Life and Sciences
  • local libraries
  • Tar Heel Gem and Mineral Club

From Paula:

If CNC Mineral Club is making a donation, I propose sending it to

Museum of Life and Science 433 W Murray Avenue, Durham NC 27704 lifeandscience.org http://lifeandscience.org/

contact person: Julie Rigby julier@ncmls.org mailto:julier@ncmls.org (919) 220-5429 X317

The museum provides an interactive and fun learning environment that connects people, especially children, to nature and science. Our donation could be used to support summer science camp scholarships (although most camps may be filled for this year). If the Club were to disband, a larger donation could go towards the new exhibit called Earth Moves

A reasonable donation towards a camp scholarship would be $300-400. If the Club were to disband, the amount would be determined by the monetary assets and the number of recipients. However, a $1,000 donation would be appropriate.

The donation would be made in the name of the Club. Public recognition for a significant donation to the new exhibit might be given. I would leave that up to the Museum. We don't need to toot our horn if we're going out of business.

From Joe:

Friends of the Seymour Center, 2551 Homestead Rd, Chapel Hill, NC, 27516

contact person: Robin Bailin, rbailin@orangecountync.gov, 919-968-2070

The Seymour Center provides space for community groups like ourselves and sponsors a wide range of community programs. We have been very fortunate to have a comfortable and flexible meeting space for our monthly meetings, board meetings, sales and special presentations. The Seymour Center has been most willing to help us accomplish our goals, offering us space at a cost that is unmatched anywhere in town. The club would not have been able to continue to exist for as long as it has with the cost of meeting space elsewhere

use of our donation: The Seymour Center is kept open after normal business hours, for meetings such as held by CNCMC, by donations to the Friends of the Seymour Center, to pay for staff and utilities. Our donation would be used to keep the Center open outside reqular working hours, for groups with little money trying to get started. The purpose of our donation would be to thank Seymour for making the facility available and to help fund future activity by other community organisations.

suggested donation: $400-$1000.

The recipients of the donation should be told that the money was donated by CNCMC.

From Joe:

Carolina Geological Society (CGS) a 501c(3) organisation.

Contact Person: Secretary Timothy Clark, Secretary-Treasurer, Carolina Geological Society, carogeosoc@me.com, (919)-412-3021.

About CGS: CGS puts on an annual weekend field trip in the Carolinas, for professional geologists. Amateurs, high school teachers, college students and high school students also attend and are welcome. The cost is about $200 for registration and $2-300 for hotel accomodation. As well attendees have to pay travel to the location. This trip as well as being educational in the geological sense, is also a good place for young aspiring geologists to meet and talk to academic and professional geologists, to help plan their career.

use of the donation: CGS would award scholarships to young people (high school students first, then college students) as it sees fit, to help defray the costs of attending the meeting. To help the maximum number of students, CGS need only partially defray the costs of the meeting, such as registration. Students can always camp in local state parks if they don't want to pay hotel accomodation.

Suggested donation $400-$1000

The recipients of the donation should be told that the money was donated by CNCMC.

8.2. New Role

This one from Joe:

The club would take on a new focus, of raising and donating money for education, still maintaining its current purpose of education in minerals, gems and earth sciences. The essential feature of this plan is that the club's money be used as a renewable resource. The results of our donations must be visible to the public in a way to that allows potential donors to measure our success and to see that their donations will make a difference.

Here's one possible place that we could make a difference.

Goal: To award and raise money for scholarships for high school students to attend the annual field trip of the Carolinas Geological Society (CGS). On returning to their high school, the student will give a presentation to their peers on an aspect of the trip of their choosing.

According to Timothy Clark, the Secretary of CGS, this proposal is a completely feasible thing for us to do.

Yes, CGS does accept money from scholarships for students.

We've haven't run into a problem with minors in quarries before (to my knowledge), although some quarries may have liability issues to deal with individually. My daughters of 14 and 15 have been to many quarries on CGS trips in the past. Ultimately, it's up to the quarries to decide. And not all trips go to quarries. Last year's trip to Boone and this year's trip will not visit quarries.

Note
Diane Willis points out
you need to be aware that many quarries or other field sites can require a person to be at least 18. Generally the CGS has encouraged COLLEGE students to attend.
Joe: Having seen high school students on CGS field trips, I had not realised that age could be a problem. Perhaps this can be resolved by talking to people at CGS.

From Paula:

The Carolina Geological Society is a group of professionals, former and retired professionals, and academics that meet to renew and expand professional contacts while updating their knowledge of a topic of interest or recent research. Licensed professionals and science teachers can earn education credits toward their annual requirements. Anyone younger than college age is attending with a parent who is a member. Not many high school science teachers can spend 2 1/2 days with 1 or 2 students for a CGS meeting. All the student groups at these meetings are from colleges. CGS meetings are not designed for high school students or the general public. I urge Club members to find a different focus than the one proposed on our website.

Background on CGS:

The club has been in existance since 1937. Its only function is to run an annual weekend field trip somewhere in the Carolinas. CNCMC members routinely go on these field trips.

The purpose of CGS is

  • promote the geosciences, especially within the states of North and South Carolina
  • promote and encourage their study in the schools and colleges in these states
  • encourage research in these sciences and the presentation of its results
  • promote a spirit of friendship and cooperation among earth scientists

The CGS field trip starts on friday night, with participants picking up the field guide (about 2" thick), an informal dinner and an introductory lecture on the geology of the area and of the sites that will be visited.

On the saturday, the participants are bused to various sites. At each site attendees are given a talk, with diagrams on boards, and then you are let loose.

On the sunday morning you are taken to a site of particular interest, where you can collect rocks.

The technical level is pitched to professional geologists. However there is a contingent of high school teachers and rank amateurs like myself. I was encouraged to attend even though I was an amateur. CGS understands that non-professionals are in attendance; there are people who are prepared to explain basic geology to amateurs. I have learned much geology from these trips and given several presentations to CNCMC as a result of the CGS trips.

Although high school geology students attend, they are children of attendees. The material presented at CGS is well within the grasp of a high school student, for whom earth science is their passion. I haven't noticed any high school students attending CGS on their own. With one of the purposes of CGS being to promote the geosciences in (high) schools in the state, it seems that CNCMC could offer an opportunity to these high school students to attend the meeting.

Scholarship award: Registration and accomodation for the trip: $400-500.

Obligations of the student: On the student's return (say within 3 months), they must give a presentation on some aspect of the trip to peers at their school.

The purpose of this presentation is to bring to the student's attention that they must be able to speak publically in order to make their way in life and that they must able to organise their information in a way that others can understand it.

Obligations of the student's teacher: The complexity of the material at CGS and the likely lack of experience in delivering a presentation, will put the student in a position of needing help from adults, say a teacher. The teacher who signs off on the student's application, then must also sign off on helping the student prepare the presentation.

Award for teacher: It's reasonable if a teacher wants to accompany the student to CGS, that their registration ($200), but not their accomodation, be paid out of the CNCMC fund. (The partial payment to the teacher, is so that teachers don't use the scholarship for a free trip to CGS. I know teachers are low paid and they deserve all the help they can get, but the point of the scholarship is to help the kids, not the teachers.) The teacher will then be familiar with the material in the student's presentation, and will be able to help the student while on the trip and on their return.

Benefit for student: At the CGS meeting, the student will meet professors at colleges in SE USA, authors of their text books, and get ideas about choosing a college on graduation. On their return, the student will prepare a presentation on complex material.

Notification of Scholarship: Requirements and application forms for the CNCMC scholarships will be permanently listed on the CGS website. The CGS past field guides are on-line allowing potential applicants to quickly see if they belong.

How CNCMC raises money: CNCMC will film the student's presentation, putting it on the CNCMC website. The student will be able to reference the talk in his resume. The videos of the presentations will be used in our presentations to donors, to show them that our work is effective and that we're committed to educating high school students.

CNCMC conference at Seymour: When CGS starts to see our program working, the regular geologists on the trip notice the high school students coming and they see the student's presentations on our webpage, we could have a one day conference, at say Seymour. Academics from CGS could give talks pitched to high school students from the area that CGS draws participants (SE USA). An academic can give a 20-40 minute talk on a topic of interest to enthusiastic high school students.

Perhaps the general public and teachers could be invited too.

The type of academic who would be attracted to such a conference would like teaching, value students and be looking for students to come to their college. It will be good advertising for the academics and give the high school students a good idea of what the colleges are like. We're likely to get good speakers here.

When I was in high school, Sydney University put on these types of conferences during the summer and they were televised for the general public. They were really exciting and I watched them every year. It's my memory if these conferences and scientific fields trips that I went on when I was a student that shows me that the same experiences will serve future earth scientists, now in high school.

The talks at our conferences will be videoed and put on our webpage to further help attract donors.

Presumably sponsors for conferences can be found. CGS has sponsors. I expect Tyler Clark, the Secretary for CGS, could introduce us to some of them.

Finances: I suggest that enough money be donated to CGS to fund the scholarships for several years, long enough to accumulate videos on our website to show donors that we're in it for the long haul and that the program is having a good effect on high school students. Some money should be kept in reserve to fund expenses for the club. Since donors will want to inspect the books, they will need to be kept by a CPA. As is now, members will receive no salary for their work. The types of expenses for which the club members can be reimbursed will be determined by discussion at the time of reorganising the club.

It's feasible: The activities proposed here are within the organisational capabilities of a large range of people; grants are being written and reviewed, scholarships are being handed out, videos are being shot and edited, and conferences are organised as a normal part of life. I have spent my working life (Yale, NIH, Duke) participating in all of these activities.

Worst case; it doesn't work: Let's consider the worst case; the club gives two scholarships (2*$500/yr) for 11 years, producing 22 scholarship winners, and 22 videos on our website, but we don't raise any money from it. In 11yrs the club folds.

We will have introduced 22 students to the world of the professional geologist. The students will have had the experience of producing a presentation on a complex subject and an accompanying video. The CNCMC website will continue to exist, holding 22 videos of student presentations.

Why this is a good thing for CNCMC to do:

  • it's education
  • it advances students in the field of earth sciences, preparing them for people and material they will come into contact with in college and adult life.
  • it helps train people to speak publically about complex topics.
  • results can be measured, by watching the student's presentations.
  • the results will be paid back to society by producing an adult who has come further from the help that CNCMC provided when the student was in high school. The $500 we gave the student will reap dividends forever.
  • it will be self sustaining. The results will allow CNCMC to continue to raise money. CNCMC will have a long life, whereas if we give the money away and disband, there will be no more money and no more CNCMC.